At the heart of Pleneo is Room OS, a software-driven operational layer that defines how medium and large meeting rooms are deployed and operated. Room OS combines secure on-device intelligence with cloud orchestration via Pleneo Cloud, enabling zero-touch provisioning of component-based room systems. Room audio, video, and peripherals are integrated into a single manageable environment, delivering consistent, high-quality deployments without manual intervention or room configuration adjustments. This approach is anchored by RoomHub, the physical heart of the Pleneo room.
Developed within Xilica and now a core part of the Pleneo platform, RoomHub brings secure, localized edge intelligence directly into the room, while remaining integrated with Pleneo Cloud. By processing audio and video at the edge, RoomHub enables advanced capabilities such as AI-powered AutoDeploy, NoiseSense, machine learning-based dereverberation, video intelligence, and IQ Voice Enhancement, ensuring consistent, high-quality room inputs while maintaining low latency and keeping sensitive data local. By standardizing how rooms are deployed, commissioned, and managed, Pleneo eliminates much of the uncertainty associated with large-scale room projects.
Meeting rooms can be delivered and managed as complete systems rather than collections of individual devices, enabling more predictable outcomes, a smoother transition, and consistent deployment at scale across multiple locations.
“Large meeting rooms are no longer special cases,” said James Knight, CEO of Pleneo. “They are increasingly becoming a core part of the collaboration environment and need to be seamlessly integrated into IT and UC operating models. Pleneo was created to offer a new path: one that makes large rooms easier to deploy, easier to operate, and with a user experience ready for the evolution of collaboration.”
As collaboration platforms increasingly incorporate intelligent assistants and AI-powered workplace capabilities, meeting rooms are becoming critical inputs for how conversations are captured, summarized, and acted upon. In medium and large spaces, the quality and consistency of system inputs—audio, video, and spatial context—directly impact outcomes such as the accuracy of transcripts, speaker attribution, and post-meeting insights. Pleneo is designed to make delivering these high-quality inputs viable at scale in complex environments, enabling organizations to adopt intelligent collaboration with confidence and consistency. Pleneo is designed to be IT-native from day one. Room OS has been developed with enterprise security, scalability, and operational accountability as core elements, supporting local data sovereignty and aligning with recognized standards, including SOC 2 Type II and ISO 27001. This allows organizations and their partners to deploy medium and large rooms with the same level of governance and trust expected of modern enterprise systems.
“As collaboration platforms become smarter, expectations for meeting rooms have changed,” said Craig Durr, Chief Analyst at The Collab Collective. “Consistent, high-quality room inputs are now critical, especially in medium and large spaces, where variability has historically undermined outcomes. Pleneo is addressing this challenge at a system level, which is exactly what the market needs as organizations try to scale smart collaboration beyond small rooms.”.
